Employee Schedule and Availability Settings

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Your planner is now more advanced, so you can stay in control

In a pet grooming salon or dog training centre, each professional can have a different routine: some work mornings only, others work split shifts, and some are available only on specific days of the week. On top of that, everyone has days off.

That makes it easy to schedule an appointment on a day when a professional is not working, or to let several appointments overlap without noticing.

To prevent this, we have added a new feature that lets you:

The result is a clearer planner, fewer mistakes, a better customer experience and more time to deliver excellent care to pets and their families.

Set every employee's schedule

Each employee record now includes the new Schedules and Non-working days sections.

When you add an appointment or service outside an employee's working schedule, you decide how Gespet should respond:

It takes only a few minutes to set up and can save a huge amount of time and effort in day-to-day management.

Set holidays and non-working days for your team

Alongside your business non-working days, you can set individual employee non-working days for:

You no longer have to remember those unavailable dates or check another tool before scheduling a new appointment.

Set a single day or a date range, such as August 1 to August 15 for holidays.

Planner by employee is now much more visual

In the Pet Grooming and Dog Training apps, you can view the full planner or focus on a specific employee.

When you select an employee, you will now see:

• Their schedule, with a direct shortcut to update it quickly.

• Clearly marked non-working days for both the business and that employee.

• The employee's working hours, so you can quickly choose the right day and time when adding an appointment.

You can review the agenda, move services, spot open slots, make the most of last-minute opportunities and reorganise the week more efficiently.

Now with smart availability validation

When you add, edit or move an appointment or service with an assigned employee, such as a groomer or dog trainer, Gespet checks:

• The employee's availability:

  • Working days and hours.

  • Non-working days.

• And the work already assigned to that employee.

This helps you avoid assigning appointments or services outside an employee's schedule, on a day they are not working, or on top of other work.

This applies when appointments and services are added, edited or moved. Gespet only blocks work that starts at exactly the same time; in the remaining cases, it warns you so you can make the decision that best fits your professional judgement.

Employees and users are now connected

These new capabilities are part of Gespet's user security and access control module.

This module is designed for businesses with multiple users and lets you:

• Create users with separate login details.

• Set the days and hours when each user can access the system.

• Choose which areas of Gespet they can access and restrict the rest.

• Review their access history.

It now also lets you link a system user to an operational employee and manage that employee's schedules and non-working days.

Try it free

Did you know you can also configure business hours and non-working days?

Did you find it interesting?
If you have any questions, you want to propose that we write a help guide or a post on a topic or you just want to chat with us, don't hesitate. We are delighted to talk with you and get your opinion.