What is this Gespet help guide about?

This guide explains documents, contracts, agreements for animal businesses and how to use Gespet to manage daily work in documents and contracts software for pet businesses, including customers, pets, appointments, services, reminders and business information.

Who is this guide useful for?

It is useful for pet business owners, managers and teams who need practical software guidance for documents and contracts software for pet businesses, with a focus on saving time and keeping information organized.

Can Gespet help with bookings, clients and billing?

Yes. Gespet centralizes clients, pets, bookings, appointments, services, reminders, payments, invoices, reports and operational data in one pet business management platform.

Why is this useful for pet businesses?

Using a specialized pet business software helps reduce manual work, improve customer communication, organize operations and create a more professional experience for pet owners.

Documents, contracts, agreements for animal businesses

How does it works?

Design the documents

The data is replaced automatically

Some examples

DOCUMENTS AND CONTRACTS

Information is replaced automatically

For example, if in a sales document or contract, we want to include the customer's name and contact information, it is not necessary to manually write them in each document for every customer.

The process is very simple. We can include the template text CUSTOMER > NAME, and when making a sale, if we want to print the document, the software will automatically replace it with the name of that customer.

You can then send the contract by email to your customers with their information automatically filled by the system so your customers can sign the contract and send it back to you.

When clicking this icon all available template texts will appear:

Documents, contracts, agreements for animal businesses screenshot for documents and contracts software for pet businesses

Available templates texts

We have included different types of templates with the most commonly used options in documents and contracts:

Type	Name	Replaced with
Business/company Details	Business > Name	The information you saved in the Settings > Company Details > Company details option
	Business > Tax ID
	Business > More information
	Business > Full Address
	Business > Mobile Phone
	Business > Landline
	Business > Email
	Business > Website
	Business > Logo
Business/company billing Details	Business > Billing information > Legal/Tax name	The information you saved in the Settings > Company Details > Billing information option
	Business > Billing information > Tax ID number
	Business > Billing information > Full address (Address + zip code + City + State + Country)
	Business > Billing information > Address
	Business > Billing information > Zip code/postal code
	Business > Billing information > City
	Business > Billing information > State
	Business > Billing information > Country
	Business > Billing information > Mobile phone
	Business > Billing information > Landline phone
	Business > Billing information > Email
	Business > Billing information > Web
Your Customer Details	Customer > Name	The information of that customer
	Customer > ID
	Customer > Full Address (Address, City, Province, and Country)
	Customer > Mobile Phone
	Customer > Email
	Customer > WhatsApp
	Customer > Important information
Pets	Pets > Information (Name, sex and breed)	The information of these pets. If there are several pets, this block is repeated for each one.
	Pets > Information (Name, sex, breed and microchip)
	Pets > Full information By default, all information is shown: Name Species Breed Sex Microchip Color Variety Weight Neutered/spayed Date of birth Age Notes Important information Veterinary information But you can edit it to remove, add and reorder the information.
Patient (Animal) Information	Pet > Name	The information of that animal (Veterinary)
	Pet > Specie
	Pet > MicroChip
	Pet > Gender
	Pet > Age
	Pet > Last Weight
Breeding > Litter	Breeding > Litter > Name	The information of the litter linked to the puppy booking
	Breeding > Litter > Breed
	Breeding > Litter > Species
	Breeding > Litter > Birth date
	Breeding > Litter > Sire > Pedigree name
	Breeding > Litter > Dam > Pedigree name
Breeding > Puppy	Breeding > Puppies > Name - Sex - Breed	The information of the puppy assigned to the booking/sale
	Breeding > Puppies > Name - Sex - Breed - Pedigree
	Breeding > Puppies > Pedigree name
	Breeding > Puppies > Species
	Breeding > Puppies > Breed
	Breeding > Puppies > Birth date
	Breeding > Puppies > Sex
	Breeding > Puppies > Microchip
	Breeding > Puppies > Passport
	Breeding > Puppies > Variety
	Breeding > Puppies > Color
	Breeding > Puppies > Coat
	Breeding > Puppies > Size
Breeding > Booking	Breeding > Booking > Deposit	The deposit entered in the puppy booking
Hotel	Check-in > check-in day (number)	The stay data based on the information entered at check-in
	Check-in > check-in day (name)
	Check-in > check-in month (number)
	Check-in > check-in month (name)
	Check-in > check-in year
	Check-in > expected check-out day (number)
	Check-in > expected check-out day (name)
	Check-in > expected check-out month (number)
	Check-in > expected check-out month (name)
	Check-in > expected check-out year
	Check-in > Expected stay duration
	Check-in > Check-in time (24-hour format)
	Check-in > Check-in time (AM/PM format)
	Check-in > Check-out time (24-hour format)
	Check-in > Check-out time (AM/PM format)
Daycare	Check-in > day (number)	The stay data based on the information entered at check-in
	Check-in and check-out > day (name)
	Check-in and check-out > month (number)
	Check-in and check-out > month (name)
	Check-in and check-out > year
	Check-in > Check-in time (24-hour format)
	Check-in > Check-in time (AM/PM format)
	Check-in > Check-out time (24-hour format)
	Check-in > Check-out time (AM/PM format)
Grooming	Service date > day (number)	The grooming service data
	Service date > day (name)
	Service date > month (number)
	Service date > month (name)
	Service date > year
	Service date > start time (24-hour format)
	Service date > start time (AM/PM format)
	Service date > estimated end time (24-hour format)
	Service date > estimated end time (AM/PM format)
	Service duration
Training	Service date > day (number)	The training service data
	Service date > day (name)
	Service date > month (number)
	Service date > month (name)
	Service date > year
	Service date > start time (24-hour format)
	Service date > start time (AM/PM format)
	Service date > estimated end time (24-hour format)
	Service date > estimated end time (AM/PM format)
	Service duration
Employee	Name	The assigned employee data
	Employee > Name
	Employee > Identification document
	Employee > Full address
	Employee > Mobile phone
	Employee > Email
	Employee > WhatsApp
Date and time	Date > Day (number)	The information for the day when the document/contract is generated.
	Date > Month (number)
	Date > Month (name)
	Date > Year
Sale	Sale > Base amount	The amounts of this sale/invoice, formatted with the configured currency
	Sale > Tax
	Sale > Total amount
	Sale > Discounts
	Sale > Payments / Advances
Prescription	Prescription > Medication (Name)	The data of this Prescription
	Prescription > Format
	Prescription > Number
	Prescription > Date
	Prescription > Amount
	Prescription > Frecuency
	Prescription > Concentration
	Prescription > Route of administration
	Prescription > Number of containers
	Prescription > Container size
	Prescription > Usage quantity per container
	Prescription > Dispensing type
	Prescription > Treatment type
	Prescription > Treatment start date
	Prescription > Duration (of treatment)
	Prescription > Instructions (recommendations)
Veterinary	Veterinary > Name	Veterinarian's Data
	Veterinarian > Personal Identifier
	Veterinarian > License Number
	Veterinarian > Complete Address
	Veterinarian > Phone
	Veterinarian > Email
Your Supplier Details	Supplier > Name	The information of the supplier
	Supplier > Tax ID
	Supplier > Full Address (Address, City, Province, and Country)
	Supplier > Mobile Phone
	Supplier > Email
	Supplier > WhatsApp

How to include templates in my documents?

For example, at the end of the document, I want to include customer's name before the sign place.

Place the cursor where you would like to have the customer's name.
Click on the TEMPLATE TEXTS icon
Select Customer > Name and click Save
You will see that the template text has been placed in curly braces
```
{$CUSTOMER.NAME}
```
In that place, the software will automatically replace the template text with the actual name of the customer

DOCUMENTS AND CONTRACTS

DOCUMENTS AND CONTRACTS

Information is replaced automatically

Available templates texts

How to include templates in my documents?

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