If the Cash is open, you can make a new sale. The screen is divided into two areas:
So you know exactly where you are, for example: in the category Food > subcategory Dogs
By clicking on the category name, you return to it
If you don't want to navigate between categories, you can search for the product:
Write the code or scan using the code reader or scanner
Write the brand name, product name, color, ...
Also you can do combined searches, for example: dog + chicken
To use the scanner or or barcode reader with Gespet Software you do not need any driver or special configuration
You can configure all the categories and subcategories you want.
Clicking on a category, its subcategories appear if you have them and the products included in them.
By clicking on a product, a unit is added to the ticket. If you press again, another unit is added and so on (5 times = 5 units added to the ticket)
The products have a button with an "i" icon to see more information. If you click on it, you can see all the information of that product:
The name: By clicking, open the product file in a new tab
The current price and if it is a product on offer also appears the regular price strikethrough
The code / reference and the brand
A quick access button to the product file
The number of units availables or units "in stock": For example we have 19 units of this product
Important information and notes: When clicking on them, this information appears
The ticket number automatically auto-increments
Next to the number, there is a button that allows you to do more actions:
New ticket: Delete the current ticket and create a new vticket acio.
Pause the ticket: Save the ticket to retrieve it and then
Add a note to the ticket: Allows you to add a note or comment to the ticket.
Delete the ticket: Delete the ticket, it can not be recovered after
View the paused tickets: Allow to see the tickets that you have saved to recover them after
For example, we include a note that the customer will come later to continue buying and pause the ticket. While we make new tickets for other clients and when the client returns, we retrieve this ticket.
See returns / make a new return: Access to the option to return products¿How to make a refund?
By clicking on Units you can change and put for example 3. And when you click on the trash can icon, they are removed from the ticket:
You can add concepts or products "manually" because for example they are not included in your database.
If you have other apps, you can charge products and services on the same ticket::
Nursery or day-care services
Education services / training sessions
Sale of animals from your kennel: Puppies or Breeders
note: remember, only the services pending to be collected appear, if it is already charged, you can not charge it again, therefore you can not add it to the ticket.+ Info: How is the sale of products and services counted?
For example, if in the ticket we have added the following concepts:
Fresh food for dogs - $2
Toothbrush for dogs - $3
Extendable strap for dogs - $20
Bath & haircut - $30
Conduct correction session - $18
The total ticket is $ 73, but the products/services are "account" in their corresponding area:
$25 in PetShop products
$30 in Pet grooming services
$18 in Training Services
The total appears on the ticket, but on the bill appears separately. You will have an invoice with the sales of petshop (25$), another with the grooming services (30$) and another with the training services (18$).
(The pop-up that opens to view/print the invoice will have 3 pages and in each of them, there is the corresponding invoice: pet grooming, petshop & training.)
We know that the detailed management of income and expenses is a fundamental part of your business, and therefore, with this system, you can check the money you have earned with each of your business areas.
If you want to know what the total billing has been, for example in the last month, you will be able to see how much you have earned with all your business areas; But if you prefer, you can also check how much you have won exclusively with your grooming services.
Note: Remember, that the Cash option is an option available exclusively for the PetShop, therefore, only petshop sales will logically appear in cash.
But if you want to see the sales of all the business areas for today, you have the option Reports > Billing > Where you can see ALL the sales selecting all the Apps and the date you want to consult (for example sales) today, or the last 7 days, ....)
Note: when you add a service (for example Grooming) to the PetShop ticket and you charge it, in its corresponding app, the service "closes", that is, it is already recorded as charged or billed.
By clicking on the "Pay" button, the screen to complete the payment appears.
1. Summary of the ticket: All the products and services of the ticket appear and the details of discounts, taxes, etc.
If you click on the name of the tax, you can select if you want the ticket to include taxes or not.
2. The customer: By default ,the generic customer or "POS terminal" is selected.
If you want to select a customer from your database or add it, you can do it just by looking for its name or clicking on the "New customer" button.
If the customer already exists , when you start typing your name, all the customers with that name and its details appear:
The contact information
The important information
The pickup/delivery information
The number of sales
The money "spent" in the business
If he have unpaid bills
If that is the customer you want to select, click on "select customer". It will appear as a customer of that ticket and if he wants an invoice, his data will already appear automatically filled.
If that is not the client you are looking for, type the name again in the search engine so that other results appear and choose the correct one.
If the customer is new (it does not exist in your database), click on the "new customer" button to add it
Payment method and amount paid . Select Cash, card or "Other" to show the rest of the payment methods that you have configured in your system (in the option Settings > payment methods)
When writing the amount that the customer gives you, the amount pending payment or the amount left over (money to be returned) is automatically calculated.
It's possible to sell "on credit", ie collect only a part of the money and leave part of the money "pending payment" . For example, for a € 150 sale, we only charge 30 and leave the remaining € 120 pending collection.
The sale will have a "Pending" status (for payment), only the money that we have actually collected will be recorded in the Cash option (in the example of € 30). In the option View > sales, you will see that sale with the money that has already been paid and the one that is pending.
When the customer pays the rest, it is only necessary to access the option View > sales > select that sale and change the status to "paid" and indicate the date of payment.
You have a specific report to quickly see the invoices or sales that are pending payment. It is the report of "unpaid bills" where the total money appears, the one that you have already been paid and the pending amount
You can print the ticket, the gift ticket (does not include the price), print the invoice or send it by email to the customer.