Complete PetShop Software handbook


Listing with all sales. Using the selector at the top, it is possible to see all the sales or sales of a business area (for example only Pet Shop)

You can sort the results by customer name, payment method, state, ticket number, ...

petshop app tablet sales


When clicking on a sale, the detail appears and you can also: print that sale, change the status (Paid-pending) and the data related to the payment and print the documents you have set as "type: sale" (for example, information about warranty, returns, etc.)



Listing with all returns.

You can sort the results by customer name, payment method, state, ticket number, ...

When clicking on a return, the detail appears and you can also: print that sale, change the status (Paid-pending) and the data related to the payment.



  • To start selling it is necessary to open the Cash

  • In the Cash are registered all the actions: sales, withdrawals, purchases/payments to suppliers, returns

  • how does the petshop software work

  • When you close the Cash a balance is made to review the money counted (which should be in the Cash) and the money in Cash till (real in the Cash)

  • petshop software balance accounting cash

  • The difference between the two is calculated automatically

You will see if the box is open or closed and the balance. If you have sold $100 and spent $50, the balance will be positive $50.

You can enter manual movements if for example we enter or withdraw money for something (to have change, for some adjustment, ...)

software petshop incomes and withdrawals


In the left area (green color) are the Income (positive money)

  • CASH INCOMES: The sales with payment method "Cash"

  • OTHERS INCOMES: The sales with other payment method (Credit card, ...)

  • MANUAL INCOMES OR MANUAL DEPOSIT: Income written down manually (does not come from sales)

  • TOTAL

En la right area (red color) are the withdrawals (negative money)

  • CASH WITHDRAWALS: Purchases to suppliers with payment method "cash" + returns with payment method "cash"

  • OTHER WITHDRAWALS: Purchases to suppliers with other payment method (credit card, ..) + returns with other payment method (credit card, ..)

  • MANUAL WITHDRAWALS: Withdrawals written down manually (does not come from purchases or returns)

  • TOTAL

At the bottom there is a list with all the movements made on the selected day



animal store cash movements software

Listing with all purchases. Using the selector at the top, it is possible to see all the purchases or the purchases of a business area (for example only Pet Shop)

You can sort the results by customer name, payment method, state, ticket number, ...

When clicking on a purchase, the detail appears and you can also: print that sale, change the status (Paid-pending) and the data related to the payment.



Listing with all the orders, the expected delivery date, the supplier and the state (recieved, pendinto to recieve).

You can sort the results by supplier name, order code, state, expected delivery date, ...


software animal store purchase auto reminder

When you receive the order, from the home-page or from the option View > Orders, you can convert that order into a purchase (and the products will be included automatically in your inventory or stock).


software animales send orders to supplier by email


By clicking on the button "Received: create purchase" the order is converted into a purchase.


For more information see the section New > purchase



Listing with all the batches of products with details: date of purchase, supplier, batch number, etc.

      

Products that are about to expire are highlighted.

      

By clicking on a product, it is possible to modify the batch, the expiration date and the number of available units.

animal store app batches of products

Listing with all products. It is possible to sort by name, brand, price, active / inactive, category, etc.

      

Clicking on a product, its magic desk appears with all the information.

At the top there are 2 buttons:

quick access buttons

  • The first includes quick actions or "shortcuts": add a new animal for that client, make an appointment, print the information, ...

  • The second allows to show / hide the right side menu to expand the workspace

You can see the information of that product:

pet store software product information panel

  • Number of available units or current stock

  • Number of units sold of that product

  • Last time it has been sold

  • Sale price. If you have set a promotional price or offer price, you will see the usual price crossed out and the special price on offer.

It's possible to consult the product's information and edit it directly from this screen:

petshop software product information and barcode


  • Picture

  • Code

  • Name

  • Barcode (EAN13). When the number is written or scanned, the number and graphic representation of the bar code is displayed

  • Category and subcategories

  • Description

  • Brand

  • Sale price (regular and special or offer price)

  • The applicable percentage of taxes

  • The creation date in the software

  • If it is delete or deactivated and the date


How to use the barcode reader or scanner?

You can include notes or comments and important information that you will see when you consult more information about that product.

products for pets app important information

If you entered a new purchase of this product and entered the batch number and expiration date, this information will appear in the second tab.


In the menu there are more options that allow:

  • Adjust the price

  • Adjust the stock

  • Consult a historical chart that includes all the prices to which that product has been SOLD

  • Consult a historical chart that includes all the prices to which that product has been PURCHASED and in this way, you can see which supplier offers the best prices or if the price has risen since the last time you bought.



List with all categories and subcategories with the number of products that belong to each category.

    

It is also possible to add new categories and subcategories.


How to add new categories and subcategories ?

software animals shop configure categories of products

List with all brands. It is also possible to add new brands.


petshop software configure brands

How to add new brands ?



Here is a list with all the customers. You can sort them as you prefer:

how to order animals on your business



More information on ordering and search engines:

Clic here



You can search for a customer, using the search engine at the top and add a new customer directly from this screen.

You can filter by customer types. If you have several applications, an icon will appear for each one of them and you can select if you want to see all the customers or only those of an App.

So you can have your customers sorted and classified, but access all of them quickly.

hotel for dogs software customers and animals


Number of records: a small box appears where the number of customers of the selected type appears. For example: 832 PetShop customers.

By clicking on a customer, all the information about it appears. It shows the Magic Desk or (summary screen) customer

At the top there are 2 buttons:

quick access buttons

  • The first includes quick actions or "shortcuts": add a new animal for that client, make an appointment, print the information, ...

  • The second allows to show / hide the right side menu to expand the workspace

Graphs and statistics

Th

The first thing that appears is the interactive graphics, which show a summary of the most important information (billing, profitability, ...). This information changes depending on the app you are in.

kennel software <br/>reports


These intelligent statistics help you to have a clear vision of the activity, profitability and fidelity of that animal "at a single glance".

PET HOTEL APP

  • Number of days the animal has stayed in your hotel

  • Number of stays or accommodations in your hotel

  • Average days per stay

  • Total billing of those stays

  • Average billing per stay


PET GROOMING APP

  • Number of grooming services for that animal

  • Total invoicing of that animal in grooming services

  • Average price of the grooming services


PET TRAINING APP

  • Number of training/education services for that animal

  • Total invoicing of that animal in training/education services

  • Average price of the training/education services


PET NURSERY APP

  • Number of hours the animal has stayed in your hotel

  • Number of stays or accommodations in your hotel

  • Average hours per stay

  • Total billing of those stays

  • Average billing per stay


Unpaid invoices

If the customer has an invoice pending payment, an alert box with the information appears appears. So before making a booking, you will be able to know if the customer has pending payments.

Now everything is faster! All the contact information appears and it is possible using the quick access buttons: send an email, call or open whatsapp to speak with him; click on the corresponding icon (envelope, phone, Whatsapp ...)

software animal send email to customers


You can write down more phones and more emails for a customer. By clicking on the "more information" icon, new fields appear to record these data.

When you write the address and click on the Save button, the GoogleMaps map that shows the address will appear. You can zoom using the map buttons.

hotel for dogs customer information and GoogleMap

It includes important information and information about collection and delivery. This information will appear when you go to work with this customer, for example when you make a new booking. In this way you can quickly consult the information of interest.

You can upload a photo form your devive or select an icon or avatar from the database with more than 100 avatars available to choose from.

ficha de animal software razas perros y gatos

In the right side menu there is more information of interest:

  • Documents: Stores and consults documents of a customer: contracts, documentation, etc.

  • Alerts: Insert important alerts for a customer: call him, send him an email, notify him of something important ... and the software will remind you.

  • Stays: You can see a list with all the stays of the animals of that customer

  • Booking: You can see a list with all the booking made by that customer. In addition, information about the animals and the option to Access them directly. If you click on Lassie, you can see his information. So faster!



  • Privacity: All information about privacy and GDPR

    • Date of creation or date on which you include your data in the system

    • Source from which your data has been obtained.
      For example: the customer provides you the data using the contact form of the web/online booking form / ..., you have obtained it from a list of customers bought from another company, from the internet, ...

    • More details

    • Accept the privacy policy

    • Accept to receive your emails

    • Request the removal of your data in the system

    • Date of the request and details

    • In addition, the standard DOCUMENTS that you have configured as "Privacy" type (acceptance of conditions, data processing, ...) will appear so that you can print them and deliver them to the customer

    Note: remember that "standard documents" are templates that you can configure in the Tools > Documents option to print them quickly.

If the user has given consent to the inclusion of their data through the online booking form , information about the device used by the user is automatically stored in the DETAILS option:

  • The IP addess

  • The Web Browser (Chrome, Safari,...)

  • The exact version of the browser

  • The Operative System (Apple, Windows, Android,...)

  • The device (Desktop, mobile, ..)

  • The exact date and time




More information about privacy and GDPR:

Clic here



To delete a customer, you can do it from the GENERAL INFORMATION option. In the bottom part you will find a red button

If a customer has associated animals or some referenced data (booking, check-in, heck-out, invoices, etc ...) the software will show an alert message and will not allow you to delete the customer, because it has that associated information

If you want to delete a customer, the animals and all the information referenced from them (booking, invoices, stays, etc.) you can force the deletion, using the option Remove customer and referenced data that appears in the drop-down

Important info: By using these options the information will be completely removed from the system and can not be recovered.



Here is a list with all the suppliers. You can sort them as you prefer:

how to order animals on your business



More information on ordering and search engines:

Clic here



You can search for a supplier, using the search engine at the top and add a new supplier directly from this screen.

You can filter by supplier types. If you have several applications, an icon will appear for each one of them and you can select if you want to see all the suppliers or only those of an App.

So you can have your suppliers sorted and classified, but access all of them quickly.

hotel for dogs software customers and animals


Number of records: a small box appears where the number of suppliers of the selected type appears. For example: 52 Hotel suppliers.

If you click on a supplier, all the information about it appears. It shows the Magic Desk or (summary screen) supplier, that magic screen where all the information and the main actions are:

At the top there are 2 buttons:

quick access buttons

  • The first includes quick actions or "shortcuts": add a new animal for that client, make an appointment, print the information, ...

  • The second allows to show / hide the right side menu to expand the workspace

Smart statistics will help you to have a clear vision of the activity and profitability of that supplier "at a glance".

Now everything is faster! All the contact information appears and it is possible using the quick access buttons: send an email, call or open whatsapp to speak with him; click on the corresponding icon (envelope, phone, Whatsapp ...)

software animal send email to customers


You can write down more phones and more emails for a customer. By clicking on the "more information" icon, new fields appear to record these data.

When you write the address and click on the Save button, the GoogleMaps map that shows the address will appear. You can zoom using the map buttons.

pet supplier software

You can view and edit on the same screen all contact and payment information, notes or comments and important information.

Includes important information and notes. This information will appear when you go to work with this supplier, for example when you write down a new purchase/expense. In this way you can quickly consult the information of interest.

In the right side menu there is more information of interest:

  • Documents: Stores and consults documents of a supplier: contracts, documentation, etc.

  • Alerts: Insert important alerts for a supplier: call him, send him an email, notify him of something important ... and the software will remind you.

  • Expenses or purchases : You can see a list with all the expenses/purchases made to that supplier




TAGS:

dog hotel reservation | canine hotel booking | kennel reservations | dog kindergarten reservations | animal travel software | how to organize animals data | animal supplier software | animal software | veterinary software | hotel expenses program | manage animal expenses



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