TIPS & ADVICES

How to make the most of the software Planned litters, puppy booking and money deposits. Keep with a puppy. Turn it into a breeder Breeding animal sold Pedigree and inbreeding coefficient

GENERAL TIPS

Send automatic reminders to customer for upcoming appointments Help Desk: How to use it, how to capture your screen and more How to create an icon on the desktop Multicentre business How to import and export your data How to sell services and products together The Online booking system Search and sort Security recomendations How to edit and delete services and refund invoices Print tickets

How to make the most of the software?

How to make the most of the software?

If you have just started working with the software, or if you have spent time managing it, you may not know some of the incredible features that it includes.

With this mini-tutorial we hope you can make the most of the software and help you even more with the management of your business.

Before making a mating between two animals, it is possible to calculate what will be the percentage of consanguinity. A very interesting option to know quickly "the quality" of that mating.

To do it:

1. Enter the two animals with their complete pedigree

2. Select the option VIEW > CONSANGUINITY CALCULATOR

3. Select the breeders

Inbreeding is automatically calculated of that mating.

You can plan a litter for the future (the puppies have not yet been born) and make reservations for that planned litter with or without money deposits (for example $100 to reserve a female.

Then, when the litter is born, assign the puppies born to the reserves you have. If there are more reserves than puppies have been born, as you prefer:

Puedes planificar una camada para el futuro (los cachorros aún no han nacido) y anotar reservas para esa camada planificada con o sin depósitos de dinero (por ejemplo 100 € para reservar una hembra.

Después, cuando nazca la camada, asigna los cachorros nacidos a las reservas que tienes. Si hay más reservas que cachorros han nacido, tu decides:

• Return those deposits of money

• Reserve another puppy already born of another litter

• Reserve for a planned litter (puppies are not yet born)

• Keep the reserve of money to reserve another animal in the future

You can enter reserves (or bookings) without associating any litter, because you have not yet planned it (for example, for the next litter of Cockers, a reserve of a male)

You can also reserve puppies that have already been born with or without deposits of money

As you can see, the options are endless. Management as you manage your hatchery, Gespet adapts to your needs.

It is so easy and you do not need to exit the software.

If you click on the email address of a client, the email manager will open automatically with the address already selected to send an email to that customer.

If you type the address and click Save, the GoogleMaps map will appear with that address.

If the customer has an invoice pending payment, an alert box with the information will be displayed. In this way, before making a new reservation or service, you will see on that same screen if the client has pending payments.hotel

You can assign a color label to the booking if you want to identify it more quickly.

Color Labels: You can assign a color to quickly identify a booking/check-in/service/etc. or a customer/animal/etc. You decide the utility of the labels and which colors to use. For example: In my business, there are special customers to whom I apply different rates, and I use colors to identify them: friends, VIPs, members, regular customers, ... In my business, booking must be prepaid, and I use a color to identify paid and pending ones. I use a color to identify certain problematic customers who always cancel booking or have constant unpaid bills. Certain animals have specific behavior or requirements, and I want to identify them with a special color. For example, females in heat, aggressive animals, puppies, or those requiring special medication/treatments. In my hotel, I have occupancy issues, and there are animals I'm going to move to other rooms. I identify those entries with another color. In my grooming salon, certain special services require specific equipment, and I mark them with a special color: for example, relaxation treatments take place in the "Spa" room, grooming is done in the "grooming" room. Or to determine duration, difficulty, or any other parameter, I use special colors. Or any other parameter that you find useful. You decide.

If every time you do a new service you offer your clients legal or informative documents, service's conditions, data protection, exclusion of responsibility, ... you will know that it is not an easy task.

So that you do not forget any document, you do not have to search it on your computer, etc. .. you can configure the documents in the software and every time you make an entry, reservation or exit the corresponding documents will be displayed.

For example:

• When you make a new Nursery booking, the "document of prior information and veterinary requirements"

• When you make a Hotel check-in, the documents of "Conditions of stay" and "Legal conditions"

• When you make a new sale, the document "Conditions of sale", ...

This is just an example, you can configure as many as you need.

The software includes auto-completion fields whenever possible, thus, just by starting to write a ZIP code, auto will fill the country an state if it's posible

Just by starting to write a breed, all matches appear and you just have to select it. This is very easy since you do not have to write the complete breed and also avoid writing errors (for example Yorkshire, yorki, ..)

You can search an animal or customer with just insert 3 letters: You do not need to write Stephany, just write STE already appears

And also, you can do complex searches (using the + symbol), if you know, for example:

• The animal is called Simpson and he is a Male

• The animal is a Golden Retriever and its owner is called Anna

• ....

More information on ordering and search engines:

Click here

For example, this list of clients is sorted Alphabetically by name, but you can change it and it is ordered by the address, location, ... simply by clicking on the corresponding field in the header of the table. 

If you press again changes order: descending - ascending

In the Reports section, you can customize reports and data lists, generate them, and even print or send them directly by email without leaving Gespet.

If you need to export the data, the Data Management section allows you to export it in .xls format, so you can work with it as you prefer, create your own reports, and more.

If you do not, you can use the app on any device, anywhere. For example:

• You receive a call from a client, who wants to make a booking, while you are on your way to home: you can access from your mobile and write down that booking  

• You are at home and you want to check the agenda (or diary) for tomorrow before going to bed: you can use your home computer or your tablet, for example, to do it

It is not necessary that you are in your business. You can access from anywhere

Generate reports, calculate percentages, predict the evolution of the business using algorithms, ... are complicated tasks, but knowing that information is vital for you and for the proper progress of your business 

Therefore, the software takes care of it and offers you all the information about your business, updated in real time and even the forecast and estimate based on the data from previous years. 

On this desk there is a calendar. By default, the current day is displayed but you can navigate between days and the information displayed will change. Now the information for that day will be displayed.

In the central part, the agenda of the day appears, with tasks, events, notices and all the important information for the selected day.

The events that you have recorded for today, the tasks and their priority, and any notice for clients, animals, suppliers, ... all the notices together in the same screen.

If you have to call Claudia next week, include a notice, and the software will remind you on the day indicated.

>> read the complete manual

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If you have any questions, you want to propose that we write a help guide or a post on a topic or you just want to chat with us, don't hesitate. We are delighted to talk with you and get your opinion.